Cemetery Trustees / Trustees of Trust Funds / February 4, 2008 / Approved 

"Cemetery Trustees"  "Trustees of the Trust Fund"

Present: Mary Blank, Lucille Gorges, Gerry Plotts, Patty Little

Minutes

The Trustees reviewed the minutes from January 7 and January 16, 2008. Mary requested that corrections be made to the January 16th set to clarify that Citizens Bank was recommending that the Trustees enhance the coverage on their accounts over and above the coverage provided by FDIC. The Trustees voted unanimously to accept the minutes of January 7 and the minutes of January 16th corrected to clarify the enhanced collateral program offered by Citizens Bank.

Trustees of Trust Funds

Audit

Mary noted that she was collecting the required documentation to comply with the upcoming annual audit.

Budget Hearing

Mary reviewed the schedule for the budget hearing. She noted that she and Patty had attended the budget meeting with the Budget Committee and the Selectmen. Although no changes were recommended to the budget, the Selectmen did inquire whether the Village Cemetery mowing project had been put out to bid. Mary explained that the Trustees did not issue a request for proposals for the mowing because they were satisfied with the current contractor and Trustees did not get multiple quotes in response to their published RFP. Mary continued that there was no requirement for multiple proposals and that this was a recommendation only.

Investment Rates

In response to concerns relative to declining interest rates on the Trustees’ investments, Mary reported that the interest rate had declined from 1.72 % in January of 2007, 1.42% in July of 2007, 1.72% to .81% in December of 2007. She continued that she would contact Bev Tilley of Citizens Bank and a representative of the Municipal Bond Bank to discuss options for the Trustees. Mary noted that the Municipal Bond Bank would not offer a checking account service.

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Cemetery Trustees

Annual Report

Mary requested that Patty draft the annual report that would highlight activities of the Cemetery Trustees and the Trustees of Trust Funds for 2007.

Decedent – James White

Mary reported that it would be necessary to get legal advice as to what process the Trustees should follow in acquiring ownership of the cemetery plot previously sold to James White. The cemetery deed has a handwritten notation which reflected the fact that the deed had been given back to the town. No further verification of that act has been found. The cemetery deed was purchased in 1994. James White is deceased.

Proposed Cemetery Rule Changes

The Trustees reviewed several proposed versions of the cemetery rules that would appear as warrant articles at the 2007 Town Meeting and which would be the subject of a required public hearing.

Submitted,
Patricia A. Little
Secretary

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