Library Minutes October 2005

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The Board of Trustees for the Marlow Town Library met on October 03, 2005, at 7 PM. 

Present at the Library were: Jeanne Kennedy, Chair; Donna Chase, Treasurer; Jan Lane, Secretary; Johanna Kent, Art Director, and Librarian Pat Strickland. Absent from the meeting was Jeannie Merwin, Clerk of the Works.

Secretary’s Report: 

The minutes of the previous meeting (12 Sept 05) were read and accepted into the record with the following corrections: under Old Business #1: Jeanne Kennedy agreed to contact Jacqui Fay, not the service rep, about the library copier’s service contract. Also: under Next Meeting, the correct date should have been October 3 (not November 7).

Treasurer’s Report:  

1. Jeanne Kennedy reported that the Harvest Festival Book Sale on October 31 netted $87.25, plus another $85 from the sale of raffle tickets for the Book Lover’s Basket.

2. Treasurer Donna Chase reported that the balance in the Business (Operating) Fund is: 5,015.26 as of 9/30/05.

Old Business:                                                            

1. Jeanne Kennedy reported that she had not received an answer from Jacqui Fay re: the status of the service contract for the copier that the Town donated to the Library.

2. Joanna Kent commented on the Safety Committee (Joint Loss Management) meeting that she attended instead of Jan Lane (who could not make the meeting). The trustees discussed the question of whether it was really necessary to have a representative to this committee. Johanna Kent volunteered to continue, if necessary, to represent the Library (with Jan Lane’s consent and gratitude).  Pat Strickland moved that Johanna represent the Library for a period of one year. Donna Chase seconded the motion. Motion passed unanimously.

3. Jeanne Kennedy reported that Selectman Tony Previte labeled the Library toilet a “household toilet” as opposed to a “commercial toilet”. Current Library practice has been to open the Library restroom for use only during Library hours to avoid overuse of the facilities. 

4. Because the trustees were not all present, the Library Policies will remain as status quo. The policy review may be revisited at another time.

New Business:

1. The trustees discussed the necessity/desire for continuing the yearly Harvest Festival Book Sale. Options such as a quarterly (mini) or monthly sale, setting a special section in the Library for an on-going sale, or forgoing selling books altogether were discussed.

2. Trustees, at the suggestion of the Chair, have decided to make the January meeting a planning time for goals and commitments to events, for the upcoming year. This would be a change from the current practice of deciding month by month as the events present themselves.

3. Donna Chase moved that the Library contribute $20 to the Odd fellow Lodge/ Park in appreciation for use of the Abbie Werner Patria Park during the summer reading program. Jan Lane seconded the motion. Motion passed unanimously.

Meeting Adjourned: 9:00 PM

Next Meeting: Monday, November 7, 7 PM at the Library.

Respectfully submitted,
Jan Lane, Secretary

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